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Business Systems for UK SMEs

The Systems
Your Business Actually Needs.

One platform. Eight modules. Everything connected. Pick what your business needs today — and add more as you grow. No big upfront investment, no lengthy implementation.

Book a Discovery Meeting See How It Works
OctoSystems
🔒
Secure by Design
Hosted & managed
⚡
Start in Days, Not Months
Pick your modules and go
1
Connected Platform
8
Core Modules
20+ yrs
Development Experience
100%
UK-Based Team

Built by the team behind Bandicoot - Proven approach. Practical systems. Real results.

Sound Familiar?

Does Your Business Feel More Complicated Than It Should?

Most SMEs don't have a systems problem - they have a too many systems problem.

  • Spreadsheets, emails, and software that don't connect
  • Manual processes slowing everything down
  • Limited visibility across the business
  • Growing security concerns
  • Tools that can't scale as you grow

It works… until it doesn't.

Current State - Typical SME

Spreadsheet v7_FINAL_revised_USE THIS.xlsx
Email thread: "RE: RE: RE: Invoice query"
3 separate systems, none connected
No visibility on team workload
Manual data re-entry across tools
Security audit overdue - 6 months
Our Approach

Start With the Module That Makes the Biggest Difference

We don't try to rebuild your entire business in one go. We focus on the area that will make the biggest difference first - then build from there.

  • Pick the module that solves your most pressing problem first
  • Get up and running quickly — no lengthy build, no big upfront cost
  • Connect more modules as your business needs them
  • Everything integrated from day one — no disconnected tools

Modular by design. Connected from the start. Expand only when it makes sense.

The OctoSystems team
The Platform

One Platform. Eight Modules.

All eight core modules are fully integrated and work together seamlessly. Pick the ones your business needs today — and add more as you grow.

OctoCRM

Customer hub with full client view.

OctoHR

Staff records, leave, training & documents.

OctoDocs

Document storage & control.

OctoSupport

Ticketing & helpdesk.

OctoPipeline

Leads, campaigns, tenders and proposals.

OctoBilling

Invoicing & subscriptions.

OctoOps

Projects, tasks & planning.

OctoComply

ISO, policies & audit tracking.

Add-Ons

Extend the platform with additional capabilities as your business needs them.

OctoInbox

Shared email inbox linked to CRM with tracking, assignment, mentions and summaries.

OctoVoice

Call logs, transcripts, call recording and summaries. Linked to CRM records.

OctoAI

AI summaries, drafting, insights and search across your data.

OctoPortal

Client login portal for secure access to documents, projects, tickets and updates.

OctoInsights

Dashboards & reporting with real-time insights. Custom reports, KPIs and visualisations.

OctoRecruit

Recruitment & hiring workflow from job ads to onboarding.

OctoStock

Stock control, purchasing, suppliers and inventory tracking.

OctoField

Field jobs & engineer app with job scheduling, checklists, forms and real-time updates.

No Hidden Extras

Included as Standard

Every OctoSystems module includes everything below, with no hidden extras.

Unlimited users, admins & resources
PCI DSS compliant hosting
Four-hourly backups
Vulnerability scanning
Security & monitoring
99.9% uptime SLA
The Process

Simple, Structured, Low Risk

1

Discovery

We find out where the platform will make the biggest immediate difference to your business.

On-site or remote
2

Choose your modules

We recommend the right starting modules and send a clear proposal. No surprises.

Within 2 weeks
3

Configure & go live

We configure, connect and test your modules — then hand over a live, working system.

2–4 weeks
4

Expand

Once the platform is in use, we add more modules and add-ons as your business needs them.

Optional
Why Choose Us

Why OctoSystems?

  • Start small, deliver value quickly
  • No over-engineering or unnecessary complexity
  • Affordable upfront cost with predictable monthly pricing
  • Ongoing support, security, and continuous improvement
  • Systems that grow with your business over time
  • Need something the platform doesn't cover? We also build fully bespoke systems for more complex requirements.
The OctoSystems team
OctoSystems is built by the team at Bandicoot - a Burnley-based business that has been building operational systems for Lancashire businesses for over 20 years. From cargo tracking systems used daily by logistics firms, to property management platforms and engineering dashboards, we understand how businesses run. That experience is behind every system we build.
Pricing

The Platform. Without the Enterprise Price Tag.

Traditional systems are expensive, slow and high risk. There's a better way.

Traditional Approach

The Old Way

Large, expensive projects with high risk and uncertain outcomes - often months before you see any value.

  • Large upfront capital investment
  • 6-18 month delivery timelines
  • Enterprise pricing, SME budget
  • Inflexible and costly to change

OctoSystems Approach

The Practical Way

Pick the modules you need, pay a predictable monthly price, and expand only when it makes sense. No big upfront cost, no lengthy implementation.

  • Pick the modules your business needs today
  • No big upfront investment
  • Predictable monthly pricing
  • Hosting, security and support included as standard
  • Add more modules as you grow
  • Expand only when it makes sense
Book a Demo
OctoSystems

Start With One System
That Makes a Difference

Book a discovery meeting and we'll identify where one well-designed system could make the biggest difference to your business.

Book Your Discovery Meeting Contact Us
Get in Touch

Let's Talk About Your Business

Book a discovery meeting or send us a message. We'll respond within one business day and can usually arrange a call within the week.

hello@octosystems.co.uk
North West, United Kingdom

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